Call for Tender: Supply of Ready to Eat Food at Medecins Sans Frontieres France (MSFF)

We are making a Call for Tender to:

Title: Supply Ready to Eat Food

No.: RFQ Aug /2024 / NG116 / Patient food Tender
Location: Jahun, Jigawa
Target Market: Jahun, Duste (Jigawa at large) and Kano

Details

• The objective of this call for Tender is to identify a supplier/ restaurant for the daily preparation and delivery of meals to our patients.
• If you are interested in this cooperation, please follow the guide below for consultation and submission of offers.

Explanation of the Need

• Currently, MSF France is running a maternal IPD (In patient department) in Jahun General Hospital
• To ensure good continuity of care, MSF is providing meals to patients and their caretakers every day. For that reason, MSF is looking for a supplier/ restaurant who can prepare and serve food at the hospital twice a day

Note: MSF has a kitchen at the hospital premises so the food will be prepared and served within the hospital premises.

• In the kitchen there is 24-hour electricity, two big cooking stoves, two big cooking pots and two 50kg empty gas cylinders. The successful supplier/restaurant will have to provide all the other missing equipment needed for successful implementation of the contract.

Meal time:
Timely delivery is a very important criteria for MSF and supplier will put everything in place to fulfill this. To avoid contamination, food will be packed in disposal containers and always served hot.

• Lunch served between 12:00pm and 1:00 PM
• Dinner between 5:30pm and 6:00 PM.

MSF will confirm order quantities to the supplier at the time defined below:

• Between 8 and 9am the same day for lunch
• At 2 PM the same day for dinner
• The provider will respect the menus as defined in appendix 5. If the provider cannot supply some of the ingredients, they will specify an alternative.
• Orders served will be confirmed by both MSF and the supplier at the point of serving food in the hospital.

Preliminary stage:

• As part of the tender process and prequalification exercise, MSF will conduct a visit of the prospective supplier’s current food preparation and storage area. During this visit we will control:
  • Hygiene (waste management, hygiene rules, protective clothing for preparators, drinking water...)
  • Space management (dedicated space for kitchen)
  • Pest control
  • Food preservation (fridge, generator...)
• The supplier will provide MSF with a bi-weekly invoice and MSF will pay by transfer.

Application Closing Date
21st August, 2024 (5pm).

How to Apply
Interested and qualified candidates should send their Offers in a sealed envelope to the attention of the Supply Manager at:
MSF France Office,
Jahun General Hospital,
Jigawa, Nigeria.
Or
Offers can be sent by email to: msff-nigeria-tender@paris.msf.org using the Title as the subject of the mail.

Click here for more information (Docx.)

Note

• Your offer should be in paper format, completed, stamped and should include the below documents:
  • MSF Charter (signed)
  • MSF Supplier code of conduct (signed)
  • Questionnaire (completed and signed)
  • Menus (completed and signed)
  • Copy of Corporate Ownership/Registration Certificate/Licence and TIN Certificate
  • Recommendation from other clients if any.
• MSF will only consider completed offers in the process.
• MSF shall award a service contract to one most suitable bidder as per the information provided.
• MSF France will organise a control visit to the bidders’ premises and reserves the right to consult with other clients in order to select the best supplier.
• MSF France will initiate negotiations with 3 shortlisted suppliers after delivery of the offers and will award contract to one supplier at the end of this process.
• This RFQ shall not be considered in any way as an offer of agreement with your company.
• MSF France reserves the right to stop the process at any time during the RFQ process.
• All direct or indirect costs to the vendors linked to the response to this RFQ and in subsequent negotiations will be borne by the bidder.
• Should you have any question, do not hesitate to contact us via: Email on: msff-nigeria-tender@paris.msf.org or Telephone on: +234 906 944 8819 | +234 901 033 2632 .