Invitation to Tender and Expression of Interest (EOI) at the National Institute for Educational Planning and Administration (NIEPA)

The National Institute for Educational Planning and Administration (NIEPA), Nigeria domiciled in Ondo town in Ondo State, was established in 1992 by the Federal Ministry of Education, in collaboration with UNESCO/IIEP Paris, as a sub-regional staff college for West Africa. It seek to realize its mission through capacity building, continuous training, consulting, action research in educational planning, information dissemination and providing resource centre services.

Applications are invited for:

Title: Invitation to tender and Expression of Interest for 2022 Capital Projects

Preamble
The National Institute for Educational Planning and Administration (NIEPA) is a parastatal under Federal Ministry of Education (FME), established to train, research and disseminate information in respect of education sector planners and managers with Headquarters in Ondo, Ondo State Nigeria.

In pursuit of its mandate, National institute for Educational Planning and Administration, Ondo hereby invites experienced and competent bidders to make submissions for expression of interest and tender for goods and works.

Scope of Works / Goods / Services

Category A - Consultancy Services (Expression of Interest)
LOT 001/ERGP/30158854	Enlightenment Campaign for Students on Cultism and Drug Abuse in Central Senatorial District, Cross River State.
LOT 02/ERGP/202200747	Vocational Skill Management Training and Empowerment of Youths and Women on Agricultural Practices in Bauchi Centra Senatorial District.
Category B - Goods and Works
LOT 03/ERGP/12171278	Construction of Intra Road within the Institute
LOT 04/ERGP/23150694	Upgrading and Provision of Training and Research Infrastructures and Facilities in the Institute.
LOT 05/ERGP/30158853	Provision and Installation of Solar Street Lights in Selected Schools in Owan Federal Constituency, Edo Stale.
LOT 06/ERGP/202200523	Construction and Fumishi ng of Amphi -Lecture Theatre at the University of Medical Science, Bolorunduro, Ondo East Constituency.
LOT 07/ERGP/202200792	Provision of Instructional Materials to Selected Schools in North West
LOT 08/ERGP/202200793	Supply of Pupils Chaks and Desks a cross Schools in the North Central
LOT 09/ERGP/202201829	Provision and Installation of Solar Street Lights In various Streets of Ikeja Central
LOT 10/ERGP/202202082	Provision of Instructional Materials to Selected Schools within Ondo/East Federal Constituency, Ondo State.

Eligibility Requirements
Prospective bidders must submit the under- listed requirements to be eligible to participate in this Procurement:

• Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7. Business Name is also acceptable in case of Services;
• Evidence of Company Income's Tax Clearance Certificate (or Personal Income Tax Clearance Certificate of all the Partners in case of Business Name) for the last three (3) years valid till 31" December, 2022; with minimum average annual turnover of: Works N100million, Good N50million;
• Evidence of Pension Clearance Certificate valid till 31" December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);
• Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31 December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder's annual turnover is N50m and above);
• Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31"December, 2022;
• Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31" December, 2022 or valid Certificate issued by BPP.
• Sworn Affidavit:
  • Disclosing whether or not any officer of the relevant committees of the National Institute for Educational Planning and Administration or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
  • That no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter,
  • That the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
  • That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;
• Company's Audited Accounts for the last three (3) years - 2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);
• Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
• Company's Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN. ARCON, CORBON etc.;
• Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates. Job Completion Certificates and Photographs of the projects;
• Works: List of Plants/Equipment with proof of Ownership/Lease Agreement
• Electricity Jobs: Evidence of current Licence issued by Nigerian Electricity Management Services Agency (NEMSA);
• Evidence of Firm's current Registration with relevant regulatory professional body(ies) such as the Centre for Management Development (CMD);
• For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Swom Affidavit are compulsory for each JV partner)
• All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm's Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Papar must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

Application Closing Date (Goods & Works)
12:00 noon Monday, 13th June, 2022.

Application Closing Date (EOI)
12:00 Noon Monday, 30th May, 2022.

Opening of EOI and Technical Bids
The EOI and Technical bids will be opened immediately after deadlines for submission at 12:00 noon Monday, 30 May, 2022 and 12:00 noon Monday, 13 June, 2022, respectively, in the Institute's Council Chamber in the presence. of bidders or their representatives, while the Financial bids will be kept unopened. Please ensure that you sign the Bid Submission Register at the Security's desk at the reception in the office of the Director General as the National Institute for Educational Planning and Administration, Ondo will not be held liable for misplaced or wrongly submitted bids.

Collection of Tender Documents (Goods & Works)
Interested companies are to collect the Standard Bidding Document (SBD) from the office of the Head of Procurement at the Finance and supplies (Bursary) Department, National Institute for Educational Planning and Administration, Km 4, Laje road, Ondo on evidence of payment of a non-refundable tender fee of N10,000,00 per lot, paid into: National Institute for Educational planning and Administration's Remita account in any reputable Commercial Bank in Nigeria. Account Number: 0160468261027

Submission of Tender Documents (Goods & Works)
Prospective bidders are to submit bid for each of the lot desired, two (2) hard copies each of the technical and financial bids, packaged separately in sealed envelopes and clearly marked as "Technical Bid" or "Financial Bid". Thereafter,. put the sealed envelopes together in a bigger sealed envelope and clearly marked with the name of the project and the lot number addressed to:
The Director General/Chief Executive,
National Institute for Educational Planning and Administration (NIEPA),
Km 4, Laje Road, Ondo,
Ondo State.

Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and drop in the designated tender box at the office of Director General, National Institute for Educational Planning and Administration (NIEPA), Nigeria, Ondo between the hours of 8am-4pm Monday - Friday not later than tha specified closing date.

Submission of EOI Documents
Interested firms are to submit two (2) bound of Expression of Interest (EOI) documents separated by dividers and arranged as indicated above. The documents should be submitted in a sealed envelope and addressed as indicated above and clearly marked with the name of the project and the lot number. Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and drop in the designated tender box at the office of the Director General, National Institute for Educational Planning and Administration (NIEPA), Nigeria, Ondo between the hours of 8am-4pm Monday - Friday not later than the specified closing date.

General Information

• Bids must be in English Language and signed by an official authorised by the bidder;
• Bids submitted after the deadline for submission would be returned unopened;
• Bidders should not bid for more than two (2) lots;
• All cost will be bome by the bidders;
• Attendees at the bids opening shall be required to wash hands, use hand sanitizer, wear mask and observe physical distancing. The Bids Opening will be covered by video recording and invitation link will be sent to bidder who chooses to join the bid opening online;
• Goods & Works: Only pre-qualified bidders at technical evaluation will be invited at a later date for virtual financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
• Services: Only shortlisted fimms will be invited at a later date for collection of Request for Proposal:
• NIEPA is not bound to pre-qualify/shortlist any bidders and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.