Invitation to Tender at Auchi Polytechnic

Auchi Polytechnic is one of the first four Polytechnics in Nigeria. It was founded in 1963, first, as a technical college and later in 1973 as a Polytechnic. The extent law establishing it assigns to the institution the task of producing well trained and highly skilled middle level manpower for the National economy in the areas of engineering technology, science environmental studies, Management studies and Art & Design. Auchi Polytechnic is one of the leading Polytechnics in the country, in one of the most vibrant and cosmopolitan towns in Nigeria.

Applications are invited for:

Title: Invitation to Tender

Preamble
Auchi Polytechnic, Auchi, Edo state hereby invites suitably qualified and registered contractors for pre-qualification and bids for the following jobs in line with the Public Procurement Act, 2007.

Scope of Work

• Lot 1: Procurement of Equipment for Building Technology Department Workshop (2022 Capital Project)
• Lot 2: Construction of 1.1 km Link Road from Area 2 to Area 3 (2022 Capital Project)
• Lot 3: Construction /Furnishing of 2NR E-learning Centers (2022 Capital project)
• Lot 4: Production of Students' Biometric Identity Card for 2021/2022 Academic Session(IGR)

Eligibility Requirements

• Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7;
• Evidence of Company Income's Tax Clearance Certificate for the last three (3) years valid till 31st December, 2022; with minimum average annual turnover of: Works N100million; Goods N20million
• Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above):
• Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;
• Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2022 or valid Certificate issued by BPP.
• Sworn Affidavit:
  • Disclosing whether or not any officer of the relevant committees of the Auchi Polytechnic, Auchi, Edo state or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
  • That no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
  • That the Company is not in receivership, the subject of any form of insolvency bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
  • That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose or repayment portion has been outstanding for the last four (4) months;
• Company's Audited Accounts for the last three (3) years-2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS):
• Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
• Company's Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, OSRBN, ARCON, CORBON etc.:
• Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects:
• Works: List of Plants/Equipment with proof of Ownership/Lease Agreement,
• For Supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs)
• All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm's Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the corporate Affairs Commission (CAC) Contact Address, Telephone Number (preferably GSM No), and email address. The Letterhead Paper mu the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

Application Closing Date
12:00 noon Monday, 27th June, 2022.

Opening of Technical Bids
Only the Technical Bids will be opened immediately after the deadline for submission at 12:00 noon, Monday, 27th June, 2022 at the Auchi Polytechnic Boardroom, Main Administrative Building, Auchi in the presence of bidders or their representatives, while the financial bids will be kept un-opened.

N/B: Please, ensure that you sign the bid submission register in the office of the Head, Procurement Unit, Room 1, ground floor, Main Administrative Building, Auchi Polytechnic, Auchi, Edo State, as the Auchi Polytechnic will not be held liable for misplaced or wrongly submitted bids.

Collection of Tender Documents
Interested companies are to collect the Standard Bidding Document (SBD) from the Office of Head, Procurement Unit, Auchi Polytechnic, Auchi on evidence of payment of a non-refundable tender fee of N10,000.00 paid into the Auchi Polytechnic Remita account in any commercial Bank

Submission of Tender Documents
Prospective bidders are to submit bid in two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as "Technical Bid" or "Financial Bid". Thereafter, put the two sealed envelopes together in a bigger sealed envelope clearly marked with (the name of the project) and addressed to:
The Rector,
Auchi Polytechnic,
Main Administrative Building,
P.M.B.13, Auchi,
Edo State.

Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated tender box in the Office of the Head, Procurement Unit, Auchi Polytechnic, Main Administrative Building. Auchi not later than the specified closing date.

Please note

• Bids must be in English language and signed by an official authorised by the bidder,
• Bids submitted after the deadline for submission would be returned un-opened.
• Attendees at the bids opening shall be required to wash hands, use hand sanitizer, wear mask and observe physical distancing. The Bids Opening will be covered by video recording and invitation link will be sent to bidders who choose to join the bid opening online; through post (courier
• Bids documents can also be collected in soft copies and bidders can submit services)
• Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened.
• Successful contractors will be required to present original copies of their pre-qualification documents before award.
• Nothing in this advertisement shall be considered to be a commitment on the part of Auchi Polytechnic, nor shall it entitled responding firms to seek any indemnity from Auchi Polytechnic by virtue of the contractors having responded to this advertisement.
• The Auchi Polytechnic, Auchi is not bound to pre-qualify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.

For further enquiries, please contact the Head, Procurement Unit on email: rector@auchipoly.edu.ng or GSM 08032672196