Invitation to Tender at the Nigerian Electricity Regulatory Commission (NERC)

The Nigerian Electricity Regulatory Commission (NERC) is an independent regulatory body with authority for the regulation of the electric power industry in Nigeria.

Applications are invited for:

Title: Invitation to Tender

Preamble
The Nigerian Electricity Regulatory Commission hereby invites experienced and competent Contractors/Service Providers to submit bids for the Repair and Preventive Maintenance of the Heating, Ventilation & Air-Condition (HVAC) System under the scope of works below.

Scope of Works
The scope of work includes the replacement of defective equipment/parts/components and repair of the Heating, Ventilation & Air-conditioning System (HVAC) installed in NERC headquarters building. The scope further includes preventive maintenance of the HVAC system and associated accessories in good performance order for specified period of one year.

Eligibility Requirements
Interested and reputable contractors should submit two (2) bound copies of tender documents duly signed, paginated, separated by dividers and arranged in the order outlined hereunder:

• Copy of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including form CAC1.1 or CAC2 and CAC7, with a minimum average annual turnover of N100 million
• Copy of Company's Income Tax Clearance Certificate for the last three (3) years Valid 31 December 2002:
• Evidence of Pension Clearance Certificate valid til 31' December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);
• Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31" December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder's annual turnover is N50m and above);
• Copy of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31 December 2022;
• Copy of registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31 December 2022 or valid certificate issued by Bureau of Public Procurement (BPP);
• Sworn Affidavit disclosing:
  • Whether or not any officer of the relevant committees of the Nigerian Electricity Regulatory Commission or the Bureau of Public Procurement is a former or present director, shareholder or has any pecuniary interest in the bidder, and to confirm that all information presented in its bid are true and correct in all particulars;
  • That the company is not a replacement for a hitherto tax defaulting company:
  • That the company is not subject to any form of insolvency or bankruptcy proceedings or the subject of any winding down petitions or proceedings,
  • Not have any Director who has been convicted in any country for criminal offences relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter 9. Company's Audited Accounts for the last three years (2019, 2020 and 2021);
• Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
• Company's profile with duly signed Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc;
• Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years (both completed and ongoing) including letters of award, valuation certificates, job completion certificates and photographs of the projects;
• A letter of authorisation as representative of an Original Equipment Manufacturer (OEM) from York:
• For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each partner);
• All documents for submission must be transmitted with a covering/forwarding letter under the company/firm's letterhead paper bearing amongst others, the registration number (RC) as issued by the Corporate Affairs Commission (CAC), contact address, telephone number (preferably GSM No.) and e-mail address The letterhead paper must bear the names and nationalities of the directors of the company at the bottom of the page, duly signed by authorized officer of the firm.

Application Closing Date
12:00 noon Thursday, 21st April, 2022.

Opening of Technical Bids
Only the technical bids will be opened immediately after the deadline for submission at 12:00 noon on Thursday, April 21, 2022 in the Commission's Hearing Room Wing B, 4" floor, Plot No. 1387, Cadastral Zone, A00, Central Business District, Abuja, while the Financial bids will be kept un-opened. Please ensure that you sign the Bid Submission Register in the Commission's Registry Unit on the Ground floor, Wing A, as the Nigerian Electricity Regulatory Commission will not be held liable for misplaced or wrongly submitted bids.

Collection of Tender Documents
Interested companies are to collect the Standard Bidding Documents (SBD) from the Procurement Unit on 4 Floor, Wing A upon showing evidence of payment of a non-refundable tender fee of N10,000.00 per Lot, paid into the Nigerian Electricity Regulatory Commission's Remita Account, through any reputable commercial bank in Nigeria.

Submission of Tender Documents
Prospective bidders are to submit two (2) bound copies each of the technical and financial bids, with a soft copy of financial bids only in MS Excel format, packaged separately in sealed envelope and dearly marked as "Technical Bid" or "Financial Bid". Thereafter, enclose the two sealed envelopes together in a bigger sealed envelope using the address stated below and clearly marked with "Repair and Preventive Maintenance of the Heating, Ventilation & Air-Condition (HVAC) system.

Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and should be dropped in the designated Tender Box located at the Commission's Registry Unit on the Ground floor, Wing A not later than the specified closing date.

The envelopes should be addressed as follows:
The Chairman,
Nigerian Electricity Regulatory Commission,
Plot No. 1387, Cadastral Zone A00,
Central Business District,
F.C.T - Abuja.

General Information

• Bids must be in English Language and signed by an official authorised by the bidder;
• Bid submitted after the deadline for submission would be returned un-opened;
• All costs will be borne by the bidders;
• Presence of bidders/representatives and members of the public shall not be required during the bid opening ceremony in compliance with COVID-19 Guidelines. The Bids Opening will be covered by video recording invitation link will be sent to bidders to join the bid opening online) with the physical presence of two (2) representatives of private sector professional bodies and Civil Society Organisation in the areas of Anti-Corruption/Transparency,
• Bid documents can also be collected in soft copies and Bidders can submit through Post(Courier Services);
• Only pre-qualified bidders at technical evaluation will be invited at a later date for virtual financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
• The Commission is not bound to pre-qualify any bidder and reserves the right to annul the selection process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

For further enquiries, please contact the "the Principal Manager (Procurement)" on e-mail: baba.mohammed@nerc.gov.ng and copy nuruddeen.ahmed@nerc.gov.ng