Request for Proposal at the United Nations Development Programme (UNDP) in Nigeria

United Nations Development Programme (UNDP) is the United Nations largest agency with a mandate to eradicate poverty, through sustainable and inclusive human development. UNDP has been in Nigeria since the country became independent in 1960 providing capacity building and policy development support to the Federal Government of Nigeria in areas of Governance & Peace Building, Inclusive growth and Sustainable Development.

Item No	Item	Minimum technical requirements	Unit of Measurement	Quantity
1	700KVA Fuel Filter	Caterpillar Diesel Driven Generating 3412, Part Number: IR - 0755	Pieces	24
2	400KVA Fuel Filter	Caterpillar Diesel Driven Generating C13, Part Number: IR - 0749	Pieces	10
3	Water Separator	Caterpillar Diesel Driven Generators (700KVA & 400KVA), Part Number :428 - 8521	Pieces	16
4	Generator Engine Oil	200 Liters Drum Caterpillar Diesel Driven, Part Number: DEO-15W-40-3E-9840	Drum	36
5	Generator Oil Filters	Caterpillar Diesel Driven, Part Number: IR-1808	Pieces	32
6	Generator Fuel Filter Element	Caterpillar Diesel Driven, Part Number: 513-4483	Pieces	32
7	700KVA Air Cleaner	Caterpillar Diesel Driven Generating 3412, Part Number: 290 - 1935	Pieces	32
8	400KVA Air Cleaner	Caterpillar Diesel Driven Generating C13, Part Number :151 - 7737	Pieces	4
9	700KVA Automatic Voltage Regulator (AVR)	Caterpillar Diesel Driven Generating 3412 Part Number: CAT VR6 - 309 - 1019	Pieces	4
10	400KVA Automatic Voltage Regulator (AVR)	Caterpillar Diesel Driven Generators, Part Number: 53-3-00001- 40 - A3	Pieces	2

• A vendor who will be engaged by UNDP may not be suspended, debarred, or otherwise identified as ineligible by any UN Organization or the World Bank Group or any other international Organization.
• Vendors are therefore required to disclose to UNDP whether they are subject to any sanction or temporary suspension imposed by these organizations. Failure to do so may result in termination of any contract or PO subsequently issued to the vendor by UNDP.
• It is the Bidder’s responsibility to ensure that its employees, joint venture members, sub-contractors, service providers, suppliers and/or their employees meet the eligibility requirements as established by UNDP.
• Bidders must have the legal capacity to enter a binding contract with UNDP and to deliver in the country, or through an authorized representative.

Application Closing Date

• Insert BU Code and Event ID number

• File names must be maximum 60 characters long and must not contain any letter or special character other than from Latin alphabet/keyboard.
• All files must be free of viruses and not corrupted.
• Max. File Size per transmission: 4MB
• Mandatory subject of email: UNDP/NGA/2021/084-SUPPLY OF 725 and 400 KVA CATERPILLAR GENERATOR PARTS AND FOR UNCS
• Multiple emails must be clearly identified by indicating in the subject line "email no. X of Y", and the final "email no. Y of Y".
• It is recommended that the entire Quotation be consolidated into as few attachments as possible.
• The bidder should receive an email acknowledging email receipt.

• All prospective suppliers must read the United Nations Supplier Code of Conduct and acknowledge that it provides the minimum standards expected of suppliers to the UN. The Code of Conduct, which includes principles on labour, human rights, environment and ethical conduct may be found at: https://www.un.org/Depts/ptd/about-us/un-supplier-code-conduct
• Moreover, UNDP strictly enforces a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical or unprofessional practices, and obstruction of UNDP vendors and requires all bidders/vendors to observe the highest standard of ethics during the procurement process and contract implementation. UNDP’s Anti-Fraud Policy can be found at: http://www.undp.org/content/undp/en/home/operations/accountability/audit/office_of_audit_andinvestigation.html#anti

• UNDP requires every prospective Supplier to avoid and prevent conflicts of interest, by disclosing to UNDP if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ. 
• Bidders shall strictly avoid conflicts with other assignments or their own interests, and act without consideration for future work. Bidders found to have a conflict of interest shall be disqualified.
• Bidders must disclose in their Bid their knowledge of the following:
  • If the owners, part-owners,officers, directors, controlling shareholders, of the bidding entity or key personnel who are family members of UNDP staff involved in the procurement functions and/or the Government of the country or any Implementing Partner receiving goods and/or services under this RFQ.
• The eligibility of Bidders that are wholly or partly owned by the Government shall be subject to UNDP’s further evaluation and review of various factors such as being registered, operated and managed as an independent business entity, the extent of Government ownership/share, receipt of subsidies, mandate and access to information in relation to this RFQ, among others. Conditions that may lead to undue advantage against other Bidders may result in the eventual rejection of the Bid.

• The Bidder (including the Lead Entity on behalf of the individual members of any Joint Venture, Consortium or Association) shall submit only one Bid, either in its own name or, if a joint venture, Consortium or Association, as the lead entity of such Joint Venture, Consortium or Association.
• Bids submitted by two (2) or more Bidders shall all be rejected if they are found to have any of the following:
  • They have at least one controlling partner, director or shareholder in common; or b) any one of them receive or have received any direct or indirect subsidy from the other/s; or
  • They have the same legal representative for purposes of this RFQ; or
  • They have a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about, or influence on the Bid of, another Bidder regarding this RFQ process;
  • They are subcontractors to each other’s Bid, or a subcontractor to one Bid also submits another Bid under its name as lead Bidder; or
  • Some key personnel proposed to be in the team of one Bidder participates in more than one Bid received for this RFQ process. This condition relating to the personnel, does not apply to subcontractors being included in more than one Bid.

• UNDP shall not be responsible for any costs associated with a Supplier’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process.
• Bidders/vendors shall not offer gifts or hospitality of any kind to UNDP staff members including recreational trips to sporting or cultural events, theme parks or offers of holidays, transportation, or invitations to extravagant lunches, dinners or similar. In pursuance of this policy, UNDP: 
  • Shall reject a bid if it determines that the selected bidder has engaged in any corrupt or fraudulent practices in competing for the contract in question; 
  • Shall declare a vendor ineligible, either indefinitely or for a stated period, to be awarded a contract if at any time it determines that the vendor has engaged in any corrupt or fraudulent practices in competing for, or in executing a UNDP contract.
• Cancellation of PO/Contract if the delivery/completion is delayed by One(1) Week
• Quotations shall be quoted in NGN
• If the Bidder is a group of legal entities that will form or have formed a Joint Venture (JV), Consortium or Association for the Bid, they shall confirm in their Bid that: 
  • They have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the JV, Consortium or Association jointly and severally, which shall be evidenced by a duly notarized Agreement among the legal entities, and submitted with the Bid; 
  • If they are awarded the contract, the contract shall be entered into, by and between UNDP and the designated lead entity, who shall be acting for and on behalf of all the member entities comprising the joint venture, Consortium or Association.