Invitation to Bid at the United Nations Development Programme (UNDP)

Posted by Future on Thu 22nd Jul, 2021 - nigeriantenders.com

The United Nations Development Programme (UNDP) invites competent and qualified organisations/firms to submit tender documents for the following works:

The United Nations Development Programme (UNDP) is the UN's global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life.

We are on the ground in some 170 countries and territories, supporting their own solutions to development challenges and developing national and local capacities that will help them achieve human development and the Sustainable Development Goals. Our work is concentrated on three main focus areas:

Sustainable development
Democratic governance and peace building
Climate and disaster resilience

Applications are invited for

Title: Invitation to Bid for the supply of Stater Packs for 487 Vocational Trainee

United Nations Development Programme (UNDP) in Nigeria invites bids from competent and qulified organisations/firms to participate in "Invitation to Bid for the supply of Stater Packs for 487 Vocational" Trainee

Scope of Works
Lot 1: Catering Decoration and Event Management:

Description/Specification	Kaduna (Quantity)	Osun (Quantity)	Ekiti (Quantity)
Cooker (4 burners) Standing cooker with 4gas burners. Built in Oven	7	26	34
Gas cylnder 12.5kg (6 meters) hose regulator	7	26	34
Set of Knives	7	26	34
Dial Scale	7	26	34
Commercial Blender 3HP crushes ice Pitcher 750z	7	26	34
Kneading Board Pin (wooden 80cm X 60cm X 3cm)	7	26	34
Rolling dough pin	7	26	34
Sets of pots (medium and large)stainless steel pots with steel handles (22cm and 24cm) steel lids	7	26	34
Chopping board 20 inch by 3 inche swooden	7	26	34
Sets of plates 24 pieces of dinner wares, soups (12pics), flat plates(12pics)	7	26	34
Deep fat fryers Liters (12), wattage (5000), voltage (220), capacity 912liters)7	7	26	34
Big Spoon 5 pieces cooking spoon sets is a complete package which includes a ladle, slotted turner, skimmer, slotted spoon and solid spoon, firm grip, hole on the handle, great steel quality, completely safe for handling	7	26	34
Commercial sieves set of 3 pieces of 8cm, 10cm and 14cm stainless steel fine mesh with silicone handle	7	26	34
Turning stick 12 inch wooden stirring ladle	7	26	34
Sets of spoons A set of 4 stainless dinner cutlery (24 pieces comprising teaspoon, eating spoon, frok and knife) 2.5mm thickness	7	26	34
Manual hand mixer stainless steel manual hand blender,25cm	7	26	34
Turn table, 10 inch plastic	7	26	34
Stainless steel kitchen work table restaurant workbench kitchen food 2-layers steel table 1000'530'800mm	7	26	34
3 Baking pans 6inch round, 8inch squared, 10inch heart	7	26	34

Lot 2:Computers/GSM Repair:

Rework station Model; 902+- Dimension:-24.5 X14cm (LxWxH):- General power consumption 400W- comes with 1 SMD chip extractor	4	19	17
Battery power booster up link: DCS1710-1785(MHz) Downlink: DCS 1805-1800(MHz) Gain (dB): DCS Up link 53 DCS Downlink-58 Gain adjustable range MGC:>30dB Output power(dBm)>17 Pass band ripple DCS 15dB Gyard band rejection:DCS	4	19	17
Soldering iron 40 and 60 watt (small smooth)	4	19	17
Jackie Telecom tools	4	19	17
Meter digitalmedium	4	19	17
Set of precision electric lens	4	19	17
lamp	4	19	17
soldering paste (Non poisonous)	4	19	17
Soldring Led	4	19	17
Standard mouse	4	19	17
HP Printer (1020) output capacity of 100 pages	4	19	17
Laptop Dual core 4GB RAM	4	19	17
Meter medium (Digital)	4	19	17

Lot 3; Welding and Fabrication:

Welding Machine	10	8
Drilling machine.Power tool battery drilling machine cordless - 12volts 5 pics HSS Twist drill bits	10	8
Filling machine -4.5	10	8
Professional bench vice,light duty,swivelt type without anvil	10	8
Hack Saw 300mm	10	8
Hammer s16 oz natural hardwood claw hammer	10	8
Chisel 1-1/4 inch wood chisel	10	8
Punch	10	8
Square Builders square/ Roofing G 600x400mm	10	8
Piler 8 inch conmination side cutting pilers Electrician mechanical pilers 8 inch weight 0.40kg Packaging size 28.00 x 10.00 x 4.00cm	10	8
SquareBuilders square/ Roofing G 600x400mm	10	8
Hack Saw 300mm	10	8

Lot 4:Tailoring and Dress making:

Industrial sewing machine (EMEL) EM8500	22	45	55
Scissors stainless steel 93 pieces)	22	45	55
Tape rule 120 inch tape mater measure tape ruleof tailor	22	45	55
Office pin	22	45	55
French curves 9pcs sewing french curves measrue dress making tailor drawing templates craft tol set	22	45	55
Needles	22	45	55
Sewing machine oil 125ml	22	45	44
Pressing iron, steam	22	45	55
Dressing mirror width 23inches depth 14inches height 78 inches	22	45	55
Cutting table 101.5 x 152.5cm	22	45	55
Generator (size) L x W x H cm (375 x 325mm Height (kg)20	22	45	55

Lot 5: Bricklayering/Concreting:

Set includes: brick jointer, pointing trowel, guaging trowel, brick trowel and plastering trowel	0	13	0
Magnetic spirit level 100cm	0	13	0
Builders square / roofing 600 x 400cm	0	13	0
Chisel 1-1/4 inch ood chisel	0	13	0
Sledge hammer 1,5kg sledge hammer with wooden handle	0	13	0
Builders Line 5 polyesster builders line 50 meter rule	0	13	0
Wooden float plywood, 420x220mm	0	13	0
Headpan	0	13	0
Shovel 13 IN ba;de length	0	13	0
Pick axe (handle length 900mm,weight 3-5kg	0	13	0
Tape measure(100ft) 30m fibre glass measurement tape	0	13	0
B.S seive 200mm Dia BS sieve 63 MIC stainless steel mesh	0	13	0
Rubber mallet 16oz	0	13	0
Brick hammer 11b-1.5lb (450g to 700g)	0	13	0
Rubber boot	0	13	0
Hard hat (safety hat)	0	13	0
Jig saw	0	13	0
Wheel barrow 65L	0	13	0

Eligibility Requirements

A vendor should not be suspended, debarred, or otherwise identified as ineligible by any UN-Organization or the World Bank Group or any other international Organization. Vendors are therefore required to disclose to UNDP whether they are subject to any sanction or temporary suspension imposed by the Organizations.
It is the Bidder’s responsibility to ensure that its employees, joint venture members, subcontractors, service providers, suppliers and/or their employees meet the eligibility requirements as established by UNDP.

Conflict of Interests

Bidders must strictly avoid conflicts with other assignments or their own interests, and act without consideration for future work. Bidders found to have a conflict of interest shall be disqualified. Without limitation on the generality of the above, Bidders, and any of their affiliates, shall be considered to have a conflict of interest with one or more parties in this solicitation process, if they:

Are or have been associated in the past, with a firm or any of its affiliates which have been engaged by UNDP to provide services for the preparation of the design, specifications, Terms of Reference, cost analysis/estimation, and other documents to be used for the procurement of the goods and services in this selection process;
Were involved in the preparation and/or design of the programme/project related to the goods and/or services requested under this ITB;or
Are found to be in conflict for any other reason, as may be established by, or at the discretion of UNDP.
In the event of any uncertainty in the interpretation of a potential conflict of interest, Bidders must disclose to UNDP, and seek UNDP’s confirmation on whether or not such conflict exists.
Similarly, the Bidders must disclose in their Bid their knowledge of the following:
- If the owners, part-owners, officers, directors, controlling shareholders, of the bidding entity or key personnel who are family members of UNDP staff involved in the procurement functions and/or the Government of the country or any Implementing Partner receiving goods and/or services under this ITB; and
- All other circumstances that could potentially lead to actual or perceived conflict of interest, collusion or unfair competition practices. Failure to disclose such an information may result in the rejection of the Bid or Bids affected by the non-disclosure.
4.4 The eligibility of Bidders that are wholly or partly owned by the Government shall be subject to UNDP’s further evaluation and review of various factors such as being registered, operated and managed as an independent business entity, the extent of Government ownership/share, receipt of subsidies, mandate and access to information in relation to this ITB, among others. Conditions that may lead to undue advantage against other Bidders may result in the eventual rejection of the Bid.

Evaluation of Eligibility and Qualification

Eligibility and Qualification of the Bidder will be evaluated against the Minimum Eligibility/Qualification requirements specified in the Section 4 (Evaluation Criteria).
In general terms, vendors that meet the following criteria may be considered qualified:
- They are not included in the UN Security Council 1267/1989 Committee's list of terrorists and terrorist financiers, and in UNDP’s ineligible vendors’ list;
- They have a good financial standing and have access to adequate financial resources to perform the contract and all existing commercial commitments,
- They have the necessary similar experience, technical expertise, production capacity, quality certifications, quality assurance procedures and other resources applicable to the supply of goods and/or services required;
- They are able to comply fully with the UNDP General Terms and Conditions of Contract;
- They do not have a consistent history of court/arbitral award decisions against the Bidder; and
- They have a record of timely and satisfactory performance with their clients.

PREPARATION OF BIDS

General Considerations

In preparing the Bid, the Bidder is expected to examine the ITB in detail. Material deficiencies in providing the information requested in the ITB may result in rejection of the Bid.

The Bidder will not be permitted to take advantage of any errors or omissions in the ITB. Should such errors or omissions be discovered, the Bidder must notify the UNDP accordingly.

Cost of Preparation of Bid

The Bidder shall bear all costs related to the preparation and/or submission of the Bid, regardless of whether its Bid is selected or not. UNDP shall not be responsible or liable for those costs, regardless of the conduct or outcome of the procurement process.
The Bid, as well as any and all related correspondence exchanged by the Bidder and UNDP, shall be written in the language (s) specified in the BDS.

Establishing the Eligibility and Qualifications of the Bidder

The Bidder shall furnish documentary evidence of its status as an eligible and qualified vendor, using the Forms provided under Section 6 and providing documents required in those forms. In order to award a contract to a Bidder, its qualifications must be documented to UNDP’s satisfaction.

Technical Bid Format and Content

The Bidder is required to submit a Technical Bid using the Standard Forms and templates provided in Section 6 of the ITB.
Samples of items, when required as per Section 5, shall be provided within the time specified and unless otherwise specified by the Purchaser, at no expense to the UNDP. If not destroyed by testing, samples will be returned at Bidder’s request and expense, unless otherwise specified.
When applicable and required as per Section 5, the Bidder shall describe the necessary training programme available for the maintenance and operation of the equipment offered as well as the cost to the UNDP. Unless otherwise specified, such training as well as training materials shall be provided in the language of the Bid as specified in the BDS.
When applicable and required as per Section 5, the Bidder shall certify the availability of spare parts for a period of at least five (5) years from date of delivery, or as otherwise specified in this ITB.

Bid Security

A Bid Security, if required by BDS, shall be provided in the right amount and form The Bid Security shall be valid for a minimum of thirty (30) days after the final date of validity of the Bid.

The Bid Security shall be included along with the Bid. If Bid Security is required by the ITB but is not found in the Bid, the offer shall be rejected.

If the Bid Security amount or its validity period is found to be less than what is required by UNDP, UNDP shall reject the Bid.

In the event an electronic submission is allowed in the BDS, Bidders shall include a copy of the Bid Security in their bid and the original of the Bid Security must be sent via courier or hand delivery as per the instructions inBDS.

The Bid Security may be forfeited by UNDP, and the Bid rejected, in the event of any, or combination, of the following conditions:

If the Bidder withdraws its offer during the period of the Bid Validity specified in the BDS, or; In the event the successful Bidder fails:
- to sign the Contract after UNDP has issued an award; or
- to furnish the Performance Security, insurances, or other documents that UNDP may require as a condition precedent to the effectivity of the contract that may be awarded to the Bidder.

Currencies

All prices shall be quoted in the currency or currencies indicated in the BDS. Where Bids are quoted in different currencies, for the purposes of comparison of all Bids:

UNDP will convert the currency quoted in the Bid into the UNDP preferred currency, in accordance with the prevailing UN operational rate of exchange on the last day of submission of Bids; and
In the event that UNDP selects a Bid for award that is quoted in a currency different from the preferred currency in the BDS, UNDP shall reserve the right to award the contract in the currency of UNDP’s preference, using the Non-version method specified above.

Joint Venture, Consortium or Association

If the Bidder is a group of legal entities that will form or have formed a Joint Venture (JV), Consortium or Association for the Bid, they shall confirm in their Bid that:
- they have designated one party to act as a lead entity, duly vested with authority to legally bind the members of the JV, Consortium or Association jointly and severally, which shall be evidenced by a duly notarized Agreement among the legal entities, and submitted with the Bid; and
- if they are awarded the contract, the contract shall be entered into, by and between UNDP and the designated lead entity, who shall be acting for and on behalf of all the memberentities comprising the joint venture.
After the Deadline for Submission of Bid, the lead entity identified to represent the JV, Consortium or Association shall not be altered without the prior written consent of UNDP.
The lead entity and the member entities of the JV, Consortium or Association shall abide by the provisions of Clause 9 herein in respect of submitting only one Bid.
The description of the organization of the JV, Consortium or Association must clearly define the expected role of each of the entities in the joint venture in delivering the requirements of the ITB, both in the Bid and the JV, Consortium or Association Agreement. All entities that comprise the JV, Consortium or Association shall be subject to the eligibility and qualification assessment by UNDP.
A JV, Consortium or Association in presenting its track record and experience should clearly differentiate between:
- a) Those that were undertaken together by the JV, Consortium or Association;and
- b) Those that were undertaken by the individual entities of the JV, Consortium or Association.
Previous contracts completed by individual experts working privately but who are permanently or were temporarily associated with any of the member firms cannot be claimed as the experience of the JV, Consortium or Association or those of its members, but should only be claimed by the individual experts themselves in their presentation of their individual credentials
JV, Consortium or Associations are encouraged for high value, multi-sectoral requirements when the spectrum of expertise and resources required may not be available within one firm.

Only One Bid

The Bidder (including the individual members of any Joint Venture) shall submit only one Bid, either in its own name or as part of a Joint Venture.
Bids submitted by two (2) or more Bidders shall all be rejected if they are found to have any of the following:
- they have at least one controlling partner, director or shareholder in common; or
- any one of them receive or have received any direct or indirect subsidy from the other/s; or
- they have the same legal representative for purposes of this ITB;or
- they have a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about, or influence on the Bid of another Bidder regarding this ITB process;
- they are subcontractors to each other’s Bid, or a subcontractor to one Bid also submits another Bid under its name as lead Bidder; or some key personnel proposed to be in the team of one Bidder participates in more than one Bid received for this ITB process. This condition relating to the personnel, does not apply to subcontractors being included in more than one Bid.

Bid Validity Period

Bids shall remain valid for the period specified in the BDS, commencing on the Closing Date of Bids. A Bid valid for a shorter period may be rejected by UNDP and rendered non-responsive.
During the Bid validity period, the Bidder shall maintain its original Bid without any change, including the availability of the Key Personnel, the proposed rates and the total price.

Extension of Bid Validity Period

1In exceptional circumstances, prior to the expiration of the Bid validity period,UNDP may request Bidders to extend the period of validity of their Bids. The request and the responses shall be made in writing, and shall be considered integral to the Bid.
If the Bidder agrees to extend the validity of its Bid, it shall be done without any change to the original Bid.
The Bidder has the right to refuse to extend the validity of its Bid, in which case, the Bid shall not be further evaluated.

Clarification of Bid (from the Bidders)

Bidders may request clarifications on any of the ITB documents no later than the date indicated in the BDS. Any request for clarification must be sent in writing in the manner indicated in the BDS. If inquiries are sent other than specified channel, even if they are sent to a UNDP staff member, UNDP shall have no obligation to respond or confirm that the query was officially received.
UNDP will provide the responses to clarifications through the method specified in the BDS.
UNDP shall endeavor to provide responses to clarifications in an expeditious manner, but any delay in such response shall not cause an obligation on the part of UNDP to extend the submission date of the Bids, unless UNDP deems that such an extension is justified and necessary.

Amendment of Bids

At any time prior to the deadline of Bid submission, UNDP may for any reason, such as in response to a clarification requested by a Bidder, modify the ITB in the form of an amendment to the ITB. Amendments will be made available to all prospective bidders.
If the amendment is substantial, UNDP may extend the Deadline for submission of Bid to give the Bidders reasonable time to incorporate the amendment into their Bids.

Alternative Bids

Unless otherwise specified in the BDS, alternative Bids shall not be considered. submission of alternative Bid is allowed by BDS, a Bidder may submit an alternative Bid, but only if it also submits a Bid conforming to the ITB requirements. Where the conditions for its acceptance are met, or justifications are clearly established, UNDP reserves the right to award a contract based on alternative Bid.

If multiple/alternative bids are being submitted, they must be clearly marked as “Main Bid” and “Alternative Bid”

Pre-Bid Conference

When appropriate, a pre-bid conference will be conducted at the date, time and location specified in the BDS. All Bidders are encouraged to attend. Nonattendance, however, shall not result in disqualification of an interested Bidder. Minutes of the Bidder’s conference will be disseminated on the procurement website and shared by email or on the e-Tendering platform as specified in the BDS. No verbal statement made during the conference shall modify the terms and conditions of the ITB, unless specifically incorporated in the Minutes of the Bidder’s Conference or issued/posted as an amendment to ITB.

Application Closing Date

28th July, 2021.

Submission of Bid Documents

The Bidder shall submit a duly signed and complete Bid comprising the documents and forms in accordance with requirements in the BDS. The Price Schedule shall be submitted together with the Technical Bid.
The Bid shall be signed by the Bidder or person(s) duly authorized to commit the Bidder. The authorization shall be communicated through a document evidence such authorization issued by the legal representative of the biddingentity, or a Power of Attorney, accompanying the Bid.
Bidders must be aware that the mere act of submission of a Bid, in and of itself,implies that the Bidder fully accepts the UNDP General Contract Terms and Conditions. Hard copy(manual)submission

Hard copy (manual) submission by courier or hand delivery allowed or specified in the BDS shall be governed as follows:

The signed Bid shall be marked “Original”, and its copies marked “Copy” as appropriate. The number of copies is indicated in the BDS. All copies shall be made from the signed original only. If there are discrepancies between the original and the copies, the original shall prevail.
The Technical Bid and Price Schedule must be sealed and submitted together in an envelope, which shall:
- Bear the name of the Bidder;
- Be addressed to UNDP as specified in the BDS; and
- Bear a warning not to open before the time and date for Bid opening as specified in the BDS.
- If the envelope with the Bid is not sealed and marked as required, UNDP shall assume no responsibility for the misplacement, loss, or premature opening of the Bid.

Email and eTendering submissions

Electronic submission through email or eTendering, if allowed as specified in the BDS, shall be governed as follows:

Electronic files that form part of the Bid must be in accordance with the format and requirements indicated in BDS;
Documents which are required to be in original form (e.g. Bid Security, etc.) must be sent via courier or hand delivered as per the instructions inBDS.

Detailed instructions on how to submit, modify or cancel a bid in the eTendering system are provided in the eTendering system Bidder User Guide and Instructional videos available on this link: https://www.undp.org/content/undp/en/home/procurement/business/resources-for-bidders

Submission of Bids and Late Bids

Complete Bids must be received by UNDP in the manner, and no later than the date stated above. UNDP shall only recognize the actual date and time that the bid was received by UNDP
UNDP shall not consider any Bid that is received after the deadline for the submission of Bids.

Withdrawal, Substitution, and Modification of Bids

A Bidder may withdraw, substitute or modify its Bid after it has been submitted at any time prior to the deadline for submission.
Manual and Email submissions: A bidder may withdraw, substitute or modify its Bid by sending a written notice to UNDP, duly signed by an authorized representative, and shall include a copy of the authorization (or a Power of Attorney). The corresponding substitution or modification of the Bid, if any, must accompany the respective written notice. All notices must be submitted in the same manner as specified for submission of Bids, by clearly marking them as “WITHDRAWAL” “SUBSTITUTION,” or “MODIFICATION”
ETendering: A Bidder may withdraw, substitute or modify its Bid by Cancelling,Editing, and re-submitting the Bid directly in the system. It is the responsibility of the Bidder to properly follow the system instructions, duly edit and submit a substitution or modification of the Bid as needed. Detailed instructions on how to cancel or modify a Bid directly in the system are provided in the Bidder User Guide and Instructional videos.
Bids requested to be withdrawn shall be returned unopened to the Bidders (only for manual submissions), except if the bid is withdrawn after the bid has been opened.

Bid Opening

UNDP will open the Bid in the presence of an ad-hoc committee formed by UNDP of at least two (2) members.
The Bidders’ names, modifications, withdrawals, the condition of the envelope labels/seals, the number of folders/files and all other such other details as UNDP may consider appropriate, will be announced at the opening. No Bid shall be rejected at the opening stage, except for late submissions, in which case, the Bid shall be returned unopened to the Bidders.
In the case of e-Tendering submission, bidders will receive an automatic notification once the Bid is opened.

Evaluation of Bids

Confidentiality 26.1 Information relating to the examination, evaluation, and comparison of Bids, and the recommendation of contract award, shall not be disclosed to Bidders or any other persons not officially concerned with such process, even after publication of the contract award.

Any effort by a Bidder or anyone on behalf of the Bidder to influence UNDP in the examination, evaluation and comparison of the Bids or contract award decisions may, at UNDP’s decision, result in the rejection of its Bid and may subsequently be subject to the application of prevailing UNDP’s vendorsanctions procedures.

UNDP will conduct the evaluation solely on the basis of the Bids received.
Evaluation of Bids shall be undertaken in the following steps:
- Preliminary Examination including Eligibility
- Arithmetical check and ranking of bidders who passed preliminary examination by price.
- Qualification assessment (if pre-qualification was notdone)

Evaluation of Technical Bids

Evaluation of prices

Detailed evaluation will be focused on the 3 - 5 lowest priced bids. Further higher priced bids shall be added for evaluation if necessary

Preliminary Examination

UNDP shall examine the Bids to determine whether they are complete with respect to minimum documentary requirements, whether the documents have been properly signed, and whether the Bids are generally in order, among other indicators that may be used at this stage. UNDP reserves the right to reject any Bid at this stage.

Evaluation of Technical Bid and prices

The evaluation team shall review and evaluate the Technical Bids on the basis of their responsiveness to the Schedule of Requirements and Technical Specifications and other documentation provided, applying the procedure indicated in the BDS and other ITB documents. When necessary, and if stated in the BDS, UNDP may invite technically responsive bidders for a presentation related to their technical Bids. The conditions for the presentation shall be provided in the bid document where required.

Due diligence

UNDP reserves the right to undertake a due diligence exercise, aimed at determining to its satisfaction, the validity of the information provided by the Bidder. Such exercise shall be fully documented and may include, but need not be limited to, all or any combination of the following:

Verification of accuracy, correctness and authenticity of information provided by the Bidder;
Validation of extent of compliance to the ITB requirements and evaluation criteria based on what has so far been found by the evaluation team;
Inquiry and reference checking with Government entities with jurisdiction the Bidder, or with previous clients, or any other entity that may have done business with the Bidder;
Inquiry and reference checking with previous clients on the performance on on-going or completed contracts, including physical inspections of previous works, as deemed necessary;
Physical inspection of the Bidder’s offices, branches or other places where business transpires, with or without notice to the Bidder;
Other means that UNDP may deem appropriate, at any stage within the selection process, prior to awarding the contract.

Clarification of Bids

To assist in the examination, evaluation and comparison of Bids, UNDP may, at its discretion, request any Bidder for a clarification of its Bid.
UNDP’s request for clarification and the response shall be in writing and no change in the prices or substance of the Bid shall be sought, offered, or permitted, except to provide clarification, and confirm the correction of any arithmetic errors discovered by UNDP in the evaluation of the Bids, in accordance with the ITB.
Any unsolicited clarification submitted by a Bidder in respect to its Bid, which is not a response to a request by UNDP, shall not be considered during the review and evaluation of the Bids.

Responsiveness of Bid

UNDP’s determination of a Bid’s responsiveness will be based on the contents of the bid itself. A substantially responsive Bid is one that conforms to all the terms, conditions, specifications and other requirements of the ITB without material deviation, reservation, or omission.
If a bid is not substantially responsive, it shall be rejected by UNDP and may not subsequently be made responsive by the Bidder by correction of the material deviation, reservation, or omission.

Non-conformities,Reparable Errors and Omissions:

Provided that a Bid is substantially responsive, UNDP may waive any non conformities or omissions in the Bid that, in the opinion of UNDP, do not constitute a material deviation.
UNDP may request the Bidder to submit the necessary information or documentation, within a reasonable period, to rectify non material non-conformities or omissions in the Bid related to documentation requirements. Such omission shall not be related to any aspect of the price of the Bid. Failure of the Bidder to comply with the request may result in the rejection of its Bid.
For the bids that have passed the preliminary examination, UNDP shall check and correct arithmetical errors as follows:
- a) if there is a discrepancy between the unit price and the line item total that is obtained by multiplying the unit price by the quantity, the unit price shall prevail and the line item total shall be corrected, unless in the opinion of UNDP there is an obvious misplacement of the decimal point in the unit price; in which case, the line item total as quoted shall govern and the unit price shall be corrected;
- b) if there is an error in a total corresponding to the addition or subtraction of subtotals, the subtotals shall prevail and the total shall be corrected;and
- c) if there is a discrepancy between words and figures, the amount in words shall prevail, unless the amount expressed in words is related to anarithmetic error, in which case the amount in figures shall prevail.
If the Bidder does not accept the correction of errors made by UNDP, its Bid shallbe rejected.

AWARD OF CONTRACT

Right to Accept, Reject, Any or All Bids:

UNDP reserves the right to accept or reject any bid, to render any or all of thebids as non-responsive, and to reject all Bids at any time prior to award of contract, without incurring any liability, or obligation to inform the affected Bidder(s) of the grounds for UNDP’s action. UNDP shall not be obliged to award the contract to the lowest priced offer.

Award Criteria

Prior to expiration of the period of Bid validity, UNDP shall award the contract (Per Lot) to the qualified and eligible Bidder that is found to be responsive to the requirements of the Schedule of Requirements and Technical Specification, and has offered the lowest price per Lot.

Debriefing:

In the event that a Bidder is unsuccessful, the Bidder may request for a debriefing from UNDP. The purpose of the debriefing is to discuss the strengths and weaknesses of the Bidder’s submission, in order to assist the Bidder in improving its future Bids for UNDP procurement opportunities. The content of other Bids and how they compare to the Bidder’s submission shall not be discussed.

Right to Vary Requirements at the Time of Award:

At the time of award of Contract, UNDP reserves the right to vary the quantity of goods and/or services, by up to a maximum twenty-five per cent (25%) of the total offer, without any change in the unit price or other terms and conditions.

Contract Signature:

Within fifteen (15) days from the date of receipt of the Contract, the successful Bidder shall sign and date the Contract and return it to UNDP. Failure to do so may constitute sufficient grounds for the annulment of the award, and forfeiture of the Bid Security, if any, and on which event, UNDP may award the Contract to the Second highest rated or call for new Bids.

Contract Type and General Terms and Conditions

The types of Contract to be signed and the applicable UNDP Contract General Terms and Conditions, as specified in BDS, can be accessed at: http://www.undp.org/content/undp/en/home/procurement/business/how-webuy.html

Performance Security

A performance security, if required in the BDS, shall be provided in the amount specified in BDS and form available at https://popp.undp.org/_layouts/15/WopiFrame.aspx?sourcedoc=/UNDP_POPP_DOCUMENT_LIBRARY/Public/PSU_Solicitation_Performance%20Guarantee%20Form.docx&action=default within a maximum of fifteen (15) days of the contract signature by both parties. Where a performance security is required, the receipt of the performance security by UNDP shall be a condition for rendering the contract effective.

Bank Guarantee for Advanced Payment

Except when the interests of UNDP so require, it is UNDP’s standard practice to not make advance payment(s) (i.e., payments without having received any outputs). If an advance payment is allowed as per the BDS, and exceeds 20% of the total contract price, or USD 30,000, whichever is less, the Bidder shall submit a Bank Guarantee in the full amount of the advance payment in the form available Click Here

Liquidated Damages

If specified in the BDS, UNDP shall apply Liquidated Damages for the damages and/or risks caused to UNDP resulting from the Contractor’s delays or breach of its obligations as per Contract.

Payment Provisions

Payment will be made only upon UNDP's acceptance of the goods and/or services performed. The terms of payment shall be within thirty (30) days, after receipt of invoice and certification of acceptance of goods and/or services issued by the proper authority in UNDP with direct supervision of the Contractor. Payment will be effected by bank transfer in the currency of the contract.

Vendor Protest
UNDP’s vendor protest procedure provides an opportunity for appeal to those persons or firms not awarded a contract through a competitive procurement process. In the event that a Bidder believes that it was not treated fairly, the following link provides further details regarding UNDP vendor protest Click here

Other Provisions

In the event that the Bidder offers a lower price to the host Government (e.g. General Services Administration (GSA) of the federal government of the United States of America) for similar goods and/or services, UNDP shall be entitled to the same lower price. The UNDP General Terms and Conditions shall have precedence.
UNDP is entitled to receive the same pricing offered by the same Contractor in contracts with the United Nations and/or its Agencies. The UNDP General Terms and Conditions shall have precedence.
The United Nations has established restrictions on employment of (former) UN staff who have been involved in the procurement process as per bulletin

For more Lots to fill and more clarification on the BDs Please Click Here

ST/SGB/2006/15
http://www.un.org/en/ga/search/view_doc.asp?symbol=ST/SGB/2006/15&referer
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