Contractors, Suppliers and Service Providers Needed at the Office of the Head of Civil Service of the Federation

The Office of the Head of Civil Service of the Federation (OHCSF) hereby invites interested contractors, service providers, suppliers and consultants to tender for the execution of the under- listed projects.

Projects
Category A (Invitation to Tender) - Interested Suppliers, Contractors and Service- providers are invited to submit technical and financial bids for the following projects:

Non-Consultant Services
Lot No. : Project Description

• S1 : Cleaning and Fumigation Services of Block A, OHCSF, Federal Secretariat Phase II, Abuja.
• S2 : Cleaning and Fumigation Services of Block B, OHCSF, Federal Secretariat Phase Abuja.
• S3 : Cleaning and Fumigation Services of Block C, OHCSF, Federal Secretariat Phase II, Abuja.
• S4 : Cleaning and Gardening Services of Multi-storey & Out- door Car Parks, Driveways and Flower Hedges in OHCSF Federal Secretariat at Phase II, Abuja.
• S5 : Cleaning and Fumigation Services of National Records Center, OHCSF, Karu, Abuja.

Goods
Lot No. : Project Description

• G1 : Supply of Official and Monitoring Vehicles for the OHCSF.
• G2 : Supply of Buses.
• G3 : Human Resources ICT Infrastructure.
• G4 : Digital Service Infrastructure .

Works

• Lot No. : Project Description
• W1: Rehabilitation and Renovation of Federal Secretariat Complex Phase II including Upgrading of Electrical Installation.
• W2: Procurement, Installation and Maintenance of Lifts.

Category B ( Expression of Interest)
Interested Consultants are invited to submit Expression of Interest (EoI) for the following projects:

Consultant Services
Lot No. : Project Description

• CS1: Capacity Building and Skill Development.
• CS2: Career Management Development.
• CS3: Development, Installation and Configuration of E-learning Solution, Training of Staff on E -Learning Development.
• CS4: Automation/Digitalization of National Records Centre.

Responsive Criteria
Eligibility

Failure by a consultant/bidder to submit all of the following (non-scoring responsive criteria) renders the consultant/bidder ineligible to participate in this procurement:

• Evidence of incorporation with the Corporate Affairs Commission (CAC);
• Copy of current Tax Clearance Certificate (2014, 2015 & 2016);
• Evidence of VAT Registration
• Copy of current PENCOM Compliance Certificate (expiring 31 December, 2017);
• Copy of current ITF Compliance Certificate (expiring 31 December, 2017);
• Copy of current NSITF Compliance Certificate (expiring 31 December, 2017);
• Copy of BPP's Interim Registration Report IRR (expiring 1st January, 2018);
• Evidence of payment of Tender Fee indicating the chosen lot; and
• A sworn affidavit disclosing:
• That the bidder is neither in receivership nor a subject of insolvency/bankruptcy/winding up proceedings;
• That none of the bidder's Directors has ever been convicted in any country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
• Whether or not any officer of the relevant committees of the OHCSF or BPP is a former or present director, shareholder, or has any pecuniary interest in the bidder; and
• That all information presented in the bid is true and correct in all particulars.

Capability
Each consultant/bidder is expected to prove that it possesses the capacity to successfully execute its project of choice. Accordingly, the following (scoring) responsive criteria shall apply:

• Evidence of contracts executed in the last 5 years similar to the bidder's project of choice. (Letters of award and completion certificates.);
• Evidence of duly audited account(2014, 2015 & 2016).
• Bank's letter of promise to provide financial support.
• List of plant/machinery/equipment holding (where applicable), attaching proof of ownership or lease.
• Company's personnel profile List of members of staff of the company with evidence of their academic and professional qualifications attached;
• Packaging/presentation of technical bid (i.e. presenting documents In the exact order they are listed out under these eligibility and capability criteria.

Tender Fees
A non-refundable tender fee of N20,000.00 (Twenty Thousand Naira only) per Lot is to be paid by each bidder before collection of a Standard Bidding Document. The tender fee should be paid into the TSA account in favour of OHCSF. Bidders/consultants expressing interest for consultancy services are exempted from paying tender fees at the initial stage until they are pre-qualified to the stage of issuance of a request for proposal (RFP).

"Please Note that no Bidder is allowed to bid for more than one (1) Lot in each category. Any violator of this rule will be disqualified".

Collection of Bidding Documents
Standard Bidding Documents are available for collection from the office of the Director (Procurement), Room 604, Block B, Office of the Head of Civil Service of the Federation, Federal Secretariat, Phase II, Abuja on presentation of original copy of the Treasury Receipt issued by the Accounts Department, OHCSF (for sighting) and a photocopy of the same, evidencing payment of the non-refundable tender fee.

Submission of Bids
Interested consultants shall submit one original and one photocopy of their sealed EoI documents while interested contractors, suppliers and service-providers shall submit one original and one photocopy of their Technical bids and completed financial bids. The two copies of Technical Bid and two copies of completed Financial Bid per Lot shall be placed in two different sealed envelopes and each appropriately labeled Technical Bid and Financial Bid as well as the Project Name/Title& and Lot No on the same side of the envelope. The reverse side of each of these two envelopes shall bear the Bidders Name, Address and Telephone Number(s). The two sealed envelopes containing separately Technical and Financial Bids should be enclosed in a third bigger sealed envelope which should be labeled Technical and Financial Bid with, the Project Name/Title and Lot No clearly written on the top Right Hand corner. This envelope should be addressed to:
The Secretary
Ministerial Tenders Board,
Office of the Head of Civil Service of the Federation,
Federal Secretariat Phase II, Abuja.
The reverse side of the third sealed envelope should also bear the Bidder's Name, Address and Telephone Number(s).

• The sealed EoI or the sealed bid (containing both the Technical and Financial) should be deposited in the tender box placed in Room 6022, 6 Floor, Block B, Office of Head of the Civil Service of the Federation, Federal Secretariat Phase II, Abuja.
• Closing time for the submission of EoI is 12 00 noon on Thursday, 17th August, 2017 while the closing time for the submission of all bids (Technical and Financial) is 12:00 noon on Wednesday, 13^th September, 2017.

Opening of Bids
Opening of EoI and Technical bids will commence at 12:00 on Thursday , 17th August , 2017 and Wednesday, 13th September, 2017 respectively in the Atiku Abubakar Hall, Office of the Head of the Civil Service of the Federation, Federal Secretariat, Phase II, Abuja, while financial bids of those who are successful in the technical bid evaluation will be opened at a date to be communicated to them. All bidding Companies and/or their representatives, relevant professional bodies, Non-Governmental Organizations (NGOs), representatives of BPP and interested members of the public are hereby invited to witness the opening of the EoI and technical bids on the dates and times mentioned above.
Bids Evaluation And Award
Immediately after the opening of EoI and technical bids, all submissions will be assessed for eligibility using the non-scoring responsive criteria listed out above. Eligible submissions will then be assessed for capability based on the scoring responsive criteria also listed out above. Consultants whose EoIs are adjudged to be substantially responsive will be contacted to collect Request for Proposals (RFP) while bidders with substantially responsive bids will have their financial bids opened at a date to be communicated to them. With respect to the Category A projects, award of contract will be recommended in favour of the lowest evaluated responsive bids.

Important Information

• All submitted documents may be referred to relevant authorities for verification confirmation.
• Only pre-qualified Bidders shall be invited to the next stage of the procurement process.
• Original documents of the Eligibility criteria of any Bidder maybe requested for sighting.
• Bidders for the Cleaning contracts involving the Federal Secretariat Complex Phase II and the Karu Records Centre are at liberty to carry Out a general inspection of the relevant Buildings/Offices/Premises based on scheduled appointments.

Disclaimer

• The Office of the Head of Civil Service of the Federation (OHCSF) will not be responsible for any costs and/or expenses incurred by any Company/Bidder In the preparation, submission and/or in connection with any response to this Invitation to Bid.
• The OHCSF is not obligated to award a contract to any Company and/or Bidder in respect of this invitation and reserves the right to cancel, annul and/or discontinue the procurement process at any stage, without incurring any liability thereby to Companies/Bidders.
• This Invitation to Bid shall not be construed as an offer of contract or commitment on the part of OHCSF nor shall it entitle any Company/Bidder to make claims and/or seek any indemnity or compensation from the Office of the Head of the Civil Service of the Federation.